Accounts Assistant

24000 per annum

Accountancy & Finance

Colchester

24000 per annum

OL1458

 Carlton Brookes is working with a leading company with the care sector who are currently recruiting for a Finance officer. The role is reporting to the Finance Manager and offers a blend of office and remote working.

Duties include

• Assist in the preparation of the monthly management reports and annual statutory accounts
and liaise with our external auditors as required.
• To assist in the completion of the year-end audit process including the reconciliation of key
control accounts for the external auditors
• To assist with the production of quarterly forecasts/annual budgets by keeping records up to
date and providing relevant information
• To assist with the production and distribution of the monthly management accounts.
• To carry out reconciliation of key accounts on a monthly basis
• Responsible for the credit control function advising the Finance Manager and Director of
Finance of potential bad debts
• To carry out monthly reporting of arrears and assist in the production of the monthly arrears
KPI.
• Ensure that funding is correctly and completely accounted for, identifying and
investigating shortfalls and bringing them to the attention of the Finance Manager.
• Responsible for the day-to-day operation of the sales ledger, raising sales
invoices monthly in accordance with the agreed funding for residents and
recording receipts and credit control.
• Responsible for the collection of sales ledger debt corresponding with and liaising with
external customers to ensure the collection of outstanding debt.
• To produce the bad debt summary monthly.
• Responsible for the day-to-day operation of the rent accounts as maintained on
the Dimensions finance system.
• Coordinate the posting of receipts of resident rent contributions and DSS receipts. Liaising
with the DWP when required.
• Posting of rent information to nominal ledger.
• Reconciliation of various balance sheet nominal ledger accounts and to produce monthly
reconciliation schedules to pre-set deadlines.
• Coordinate the billing of Personal budget (PB) holders, liaising with external appointees and
service managers to deliver an accurate and efficient service to the PB holders.
• To ensure the banking of cash and cheques.
• Oversee the operation of the accounts on a day to day basis, coordinating
its posting to the general ledger and reconciling back to the nominal ledger on a monthly
basis to pre-set deadlines.
• Responsible for maintenance of the purchase ledger by sending out invoices for
authorisation, posting invoices, reconciling supplier statements, liaising with suppliers,
dealing with supplier enquiries and production of weekly BACS payment report
• To assist in all aspects of residents’ finances including checking, monitoring and inputting
residents’ income and expenditure on banking system, raising cash cheques, creating IAT’s
and reconciling at month end.
• Maintaining and reconciling credit card accounts.
• Maintaining and reconciling the organisations petty cash.
• Assist in the provision of expenditure analysis reports when required.
• To establish and maintain the fixed asset register.
• Maintenance of online banking facility such as DD’s and SO’s.
• Banking of cash and cheques.
• Responsible to the Finance Manager for the management of service user’s personal finances
and the operation of the Natwest Clients money account.

 

Person Specification

• Part qualified or fully qualified AAT or by experience
• IT skills – experience of Word and excel
• Computer literate (Excel & Word to intermediate standard)
• Experience of financial accounting systems
• Sound knowledge of benefit regulation
• Previous experience of controlling ledgers including balance sheet
reconciliations and production of management accounts
• Strong credit control skills
• Knowledge of Double entry bookkeeping and principles of accounting and
financial management

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